BOD Meeting Minutes 1/2016

San Diego County CISM Team
Board of Directors Meeting Minutes

January 26, 2016
1630-1730

Branch Offices
8344 Clairemont Mesa, Blvd #100
San Diego, CA 92111

The San Diego County Critical Incident Stress Management Team welcomes your participation at the Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the Team in public. Your participation assures us of continuing community interest in our Team. To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:

Agendas are available to all audience members at the door to the meeting.

“Request to Speak” forms are available to all audience members who wish to speakon any agenda items or under the general category of “Communications. “Communications” is set aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. The presentations are limited tothree (3) minutes and total time allotted to non- agenda items will not exceed three (3) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen requested item.
You may also complete a “Request to Speak” form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to three (3) minutes when the Board discusses that item.

When addressing the Board, speakers are requested to state their name and address and adhere to the time limits set forth.

Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at all Board Meetings or on our website at Http://SanDiegoCISMTeam.org

In compliance with the Americans with Disabilities Act (ADA) and upon request, San Diego County CISM Team may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order participate in Board meetings are invited to contact the Executive Director’s office.
Call to Order: 4:33pm
All Present

Closed Session- none

Open Session

Public Comments- none

OLD BUSINESS~
Approval of Minutes from October 27, 2015 meeting.
MOTION: Fickas
SECOND: Briggs
Aye- 5
No- 0
PASSES
NEW BUSINESS~

Treasure’s Report- NO TREASURERS REPORT from San Diego CISM Team Treasurer Lisa Duchow. New account is opened. $665 in one account. In other account there is $7,222.59 (paid $2,000 for AV and reimbursed Lance for conference fees). Lisa had no statements to present to the Board for review. Lisa while looking on her phone at the San Diego CISM Team Chase Bank Account online, noticed the San Diego CISM Team is being charged a monthly service fee and had been for several months. She did not know the SDCISMT had been being charged. She does not receive statements via mail and did not see it in the past online. An undetermined amount had been deducted every month for several months. The other team members were unaware she had not been getting statements or that there was a recurring service fee since Lisa had not informed them of such charges. Verbal Treasurer Report only.

December 2015 ICISF Conference After Action Review and lessons learned- heard many reports that all went well from ICISF. Kate was frustrated with some things but those things were not under SDCISM prevue. Hotel had multiple issues. Dirty. Poor ventilation. No shuttles. Roaches. Lori Briggs to put out 2016 Conference to bid to other hotels. Hospitality Suite was very well received and want to do next year. Numbers down from last year. People are disgusted with same choice of classes every year and the rudeness one of the ICISF Instructors and made several complaints regarding said instructor. All further conference coordination will be forwarded and made official to Lori Briggs by Lisa Duchow. Scholarships- define criteria for all scholarships. Scholarship decisions must be made no later than September 30. Must have ALL confirmed reservations in writing no later than October 31 each year.
Payment to Lori Briggs for December 2015 ICISF conference costs- table

Payment to Lori Briggs for monthly consulting & maintenance: $540
MOTION: Fickas $540
Second: Arnold
RECUSAL: Briggs (Spouse)
Aye___4
No____0
PASSES

After Action Review of January 2016 K-LOVE CISM Classes- Phenomenal. Excellent instructor. Pastors were great. Excellent location. NEED LARGER FACILITY. Wait list was 26 persons strong. Incredible contacts made within San Diego County. KLOVE wants to come back to San Diego ASAP and often! Fiskas would like to add ICS (Incident Command System) Class to upcoming class offerings.

Payment of costs related to January 2016 CISM classes with K-LOVE- Larry Briggs encountered costs but does not want reimbursement. KLOVE covered all other classes
MOTION: n/a
SECOND: n/a
Aye___
No____
Len Sonnenberg update and actions (Larry)- Larry met with Len. Len dropped the lawsuit without prejudice. Conditional drop. Needs to be with prejudice. Len then contacted Larry 2 months later and now wants payment. Larry replied and pointed out errors by Sonnenberg and informed him we would not be discussing Childs. Payment of $400 with contract to be signed by Sonnenberg with no further payment. Larry will finalize all details and take care of contract.
MOTION: Fickas Payment to Sonnenberg $400 CASHIERS CHECK for immediate payment from CHASE done by Fickas & Briggs to deliver & have contract signed.
SECOND: Arnold
Aye___5
No____
PASSES

Greg Childs update and actions (Larry)- at this time, there is not sufficient criteria for SDPD to investigate due to no due diligence on the part of SDCISMT. Childs was not immediately removed from CHASE Bank account upon his resignation from Board and was allowed to still have access to all SDCISMT funds, SDPD will do nothing. Nothing more can be done. Table
MOTION:
SECOND:
Aye___
No____

Board Membership Discussion (Lisa) – Met girl in conference. Wants to have her come on Board. She is part of the ROCK Church. She would be good in our mission. Lisa does not know her name or have a resume to present just that she met her during the conference. NO further action. Table
MOTION:
SECOND:
Aye___
No____

Financial accounting and treasury improvements (http://www.theaccountingacademy.com)- Lisa Duchow wants to step down from position as Treasure. She has no replacement in mind. Dan Collins stepped up to be Treasurer. Debi Arnold volunteered to be VP. SDCISMT will purchase Quick Books and pay for Collins training class. Collins is now in control of checkbook (CHASE). Lisa Duchow to be removed immediately from the San Diego CISM Team CHASE Bank Account. Dan Collins will be immediately added as signer to the San Diego CISM Team Bank Account.
MOTION: Briggs
SECOND: Fickas
Aye___5
No___0
PASSES

SDCISMT Bank Account Update- Table (see above)
MOTION:
SECOND:
Aye___
No____

California Secretary Statement of Information Update- Have received nothing back from state. Request made 5 months ago. 3 months ago, check sent back & they said payment not necessary. No further communications made.

IRS Tax Status Update (Lance)- no progress. Website reads we are good. 45 days ago.

Community Outreach Activity- Future KLOVE Classes to be offered in June. Website updates completed every month & social media update. Many community contacts being made. ICS Class to be planned at next Board Meeting (students need laptop to attend class).

Communications- none
Good of the Order- none
Date of Next Meeting: TBA
Board Retreat Date: February 6, 2016- The Branch 10-4:00pm
Motion to adjourn:
MOTION: Collins
SECOND: Briggs
Aye___5
No____0
PASSES